Responsibilities

• As Accounting Payable Specialist you will be sorting and validating invoices and supporting documents received from suppliers and local entities, ensuring completeness and accuracy before processing; 
• You will be seeking approval of received invoices from local entities, verifying that all invoices are properly authorized prior to initiating the processing workflow;  
• You will be reviewing employee expense reports and cross-checking them against attached supporting documents and receipts to ensure compliance with company policies; 
• You will be ensuring that all payment requests have the necessary approvals in accordance with the approved Delegation of Authority and are aligned with Purchase Order information; 
• You will be performing invoice processing activities, including executing 2-way and 3-way matches between invoices, purchase orders, and receiving reports to validate transactions;  
• You will be initiating payment runs in line with the entities’ payment schedules, ensuring timeliness and accuracy of disbursements; 
• You will be seeking and securing approvals for all payment batches, ensuring that authorizations are obtained within prescribed timelines; 
• You will be preparing and submitting weekly invoice status reports to provide visibility into outstanding items and processing progress; 
• You will be monitoring the status of received invoices and tracking payment releases to suppliers, ensuring that commitments are met; 
• You will be generating and analyzing weekly and monthly aging reports to identify overdue items and support follow-up actions; 
• You will be updating supplier account statuses, reflecting recent transactions, payment updates, and reconciliations; 
• You will be preparing analytical reports for various Accounts Payable accounts to support internal reviews and decision-making; 
• You will be generating and preparing data and reports required for CARS Declaration, ensuring timely and accurate submission; 
• You will be providing relevant information for Balanced Scorecard reporting, supporting the measurement of team and process performance; 
• You will be updating man-hour records based on actual time spent on each process, contributing to productivity tracking and resource planning; 
• You will be conducting self-evaluations in line with defined performance targets, identifying strengths and areas for improvement. 

Requirement

• 2+ years of experience in accounts payable or general accounting-related functions, with proven ability to manage invoice processing and payment activities; 
• Work in a hybrid set up (3 days onsite in Alabang, Muntinlupa and 2 days WFH) – Necessary condition;
• Experience using AR, AP, and GL modules within ERP systems, enabling efficient management of transactional processes and financial data; 
• Advanced proficiency in Microsoft Excel, Google applications, and other MS Office tools to support reporting, data analysis, and reconciliation tasks; 
• Excellent work habits and a commitment to delivering high-quality results, including a willingness to work additional hours when necessary to meet deadlines; 
• Previous experience working in a Shared Services or BPO environment, demonstrating adaptability to high-volume and process-driven operations; 
• Experience working in an international and culturally diverse organization, contributing to effective collaboration across global teams. 

We Offer

• Salary for work amounting to 18,000 – 22,000 PHP; 
• Monthly transportation allowance of ₱4,000; 
• ₱3,600 monthly de minimis non-taxable allowance; 
• HMO coverage from day 1 for you and 1 dependent; 
• Equipment provided; 
• Optical coverage; 
• Year-end leave monetization; 
• Gym subscription; 
• Monthly supply of coffee! 

Please be advised that we will only contact selected candidates