Responsibilities

• As Sales and Marketing Administrator you will be supporting the implementation of brand guidelines, ensuring that all client communications and marketing materials are aligned with brand standards and approved messaging; 
• You will be validating client submissions and coordinating approvals with brands, making sure that all required information is complete, accurate, and submitted on time; 
• You will be preparing pitchbacks, Joint Business Plans, brand activity updates, and marketing calendars, supporting structured planning and clear communication with internal and external stakeholders; 
• You will be supporting Monthly Business Reviews and quarterly reporting, helping compile data, presentations, and updates needed for business discussions; 
• You will be preparing yearly advertising budgets, breaking them down by brand, activity, and client to support accurate planning and budget control;  
• You will be tracking budgets and approved marketing claims, as well as supporting interim submissions and chargeback processes to ensure financial accuracy; 
• You will be compiling completion reports, post-mortems, and marketing claim documentation, ensuring that all activities are properly documented and closed; 
• You will be coordinating with Finance on claim follow-ups and remittance status, supporting timely resolution and transparency of payments; 
• You will be coordinating seasonal visual refresh activities, field merchandising initiatives, and partner store openings to ensure smooth execution in the field; 
• You will be managing submissions to Regional teams, including quarterly distribution updates and visibility reports required at regional level; 
• You will be coordinating forecasts and orders for trade-up tools, gadgets, and in-store materials, ensuring availability and timely delivery; 
• You will be supporting Infomarche submissions, special collection forecasts, and distribution penetration plans, contributing to structured rollout and market coverage planning. 

Requirements

• 2+ years of experience in marketing administration, trade marketing support, or commercial coordination, enabling effective support of marketing and sales activities; 
• Work in a hybrid set up (3 days onsite in Alabang, Muntinlupa and 2 days WFH) – Necessary condition; 
• Strong administrative, coordination, and follow-up skills, allowing you to manage multiple stakeholders and tasks in parallel; 
• High attention to detail, ensuring accuracy in submissions, reports, budgets, and claims; 
• Ability to manage multiple tasks and deadlines, maintaining structure and prioritization in a dynamic environment; 
• Proficiency in Excel and PowerPoint, supporting reporting, budgeting, and presentation preparation; 
• Clear and professional communication skills, enabling effective collaboration with internal teams, brands, and external partners; 
• Organized, proactive, and deadline-driven mindset, ensuring activities move forward without constant supervision. 

Nice to have

• Experience working with regional or HQ teams, supporting coordination across markets and organizational levels. 

We offer

• Salary for work amounting to 30,000 – 35,000 PHP; 
• Monthly transportation allowance of ₱4,000; 
• ₱3,600 monthly de minimis non-taxable allowance; 
• HMO coverage from day 1 for you and 1 dependent; 
• Equipment provided; 
• Optical coverage; 
• Year-end leave monetization; 
• Gym subscription; 
• Monthly supply of coffee! 

Please be advised that we will only contact selected candidates